Recruitment · Outbound
Interview Scheduler
Say hello to Beatrice, a virtual assistant for managing interview schedules. Beatrice's primary role is to coordinate interviews between candidates and hiring managers.
What it does
Built around four
core capabilities.
Interview coordination
Drives interview coordination reliably, every call.
Schedule management
Books appointments directly against your calendar with availability awareness.
Automated reminders
Polite, non-pushy outreach that recovers value without burning the relationship.
Calendar integration
Drives calendar integration reliably, every call.
Sample conversation
A typical
outbound call.
Every prompt is editable in the workflow editor after you import the playbook.
Beatrice (Finn)
Customer
Beatrice (Finn)
Customer
▸ Captured: Interview coordination
Beatrice (Finn)
Customer
▸ Captured: Schedule management
Beatrice (Finn)
How it works
Three steps from
playbook to live calls.
Import
Pick the Interview Scheduler playbook and Finn drops the full workflow into your dashboard.
Customize
Tweak the persona, prompts, captured fields, and integrations — no code, just drag-and-drop.
Deploy
Connect a phone number, upload an audience or set up inbound routing, and go live in minutes.
What's included
Everything ships
ready to go.
Pre-built workflow, captures, and integrations — every node editable. Wires into the tools your recruitment team already uses.
- Pre-written outbound opening script
- Pre-built workflow nodes covering every step
- Capture fields for interview coordination, schedule management, automated reminders
- Recommended voice + language pair for the industry
- Suggested handoff rules (live agent transfer + voicemail fallback)
- Editable persona — tweak tone, name, and prompt without code
- Batch calling and audience CSV upload ready
Suggested integrations
GreenhouseLeverWorkdayBambooHRDon't see yours? Finn plugs into any system via webhooks + API.
Real outcomes
Teams that already shipped.
"RocketSDR improved candidate experience and reduced offer drop-offs with Finn 24×7 AI helpline and proactive escalations."
Shivansh
Head of Engineering, RocketSDR
Related playbooks
More for Recruitment teams.
OutboundRecruiting Appointment Scheduler
Meet Drew, an AI Recruiter for your company. His primary role is to schedule interviews and manage candidate communications throughout the recruitment process.
Open
OutboundTalent Scout
Meet Scout, an AI assistant specialized in talent acquisition and recruitment for various industries and positions.
Open
OutboundAppointment Reminder
Meet RemindBot, an AI assistant specialized in appointment reminders and scheduling confirmations across various service industries.
OpenFAQ
Questions and answers.
Can Finn run first-round screens at scale?+
Yes. Drew runs structured 5-minute phone screens, captures experience years, location, salary expectation, work authorization, and notice period. Output drops into Greenhouse / Lever / Ashby as structured JSON.
How does Finn prevent candidate ghosting?+
Proactive offer check-ins close the decision gap. Top candidates ghost when there's a 5-day silence between offer and start. Finn calls daily during the decision window with low-pressure check-ins.
Does Finn work with our ATS?+
Native webhook integration with Greenhouse, Lever, Ashby, Workday, BambooHR. Two-way sync of candidate stage, interview slots, and screening output.
What about multilingual recruiting?+
Clone the agent per language. Common pairs: en-US + es-US for warehouse / hourly roles, en-IN + hi-IN for India ops. Drew runs each conversation in the candidate's preferred language.
Can hiring managers see Finn's screening notes before the next interview?+
Yes — every screening call generates a 1-paragraph summary + structured fields. Pushes to your ATS so the hiring manager walks into the interview prepared.
Ready to ship
Import Interview Scheduler
and go live today.
Every account starts with a 30-minute free trial. No credit card needed.